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ORCSA Summer Picnic/General Membership Meeting
June 1, 2013 at Jennifer and Doug Adkins home, Sullivan, Ohio


President Andy called the meeting to order at 2:00 pm and thanked Jennifer and Doug for hosting our meeting and get-together today. Andy also wanted to note that we have lost two of the "founding members" in the past couple months, Loren Damschroder in April and Dr. Richard Hurt, this past week, plus the father of Mary Myers in April. Andy expressed on behalf of everyone here, our sympathy, love and prayers to Brenda, Sally and Mary and their families for their loss. Andy asked for a collection for a charitable memorial for Dr. Hurt and told us that we, as a group, had sent a small flower arrangement from ORCSA.

President Andy called for the minutes and since we all received them in the mail, Al Sidell made a motion to forego the reading and accept the minutes as written. The motion was seconded by Mark Main and motion passed.

Next item covered was the Treasurer's Report from Brenda. She had passed out some copies of the report and went over the information with us. The balance as of today is $1103.48 and on January 1, 2013 our balance was $464.28. Norm and Anita Guiher donated their collected trophies from over the years, which we will use this year for the Youth Classes. A question was asked about the cost to have new plaques made and Brenda stated that it cost around $200. She also stated that we had 2 classes yet without sponsorships for this year. There are some trophies left over from last year, and she will look into contacting Judy Peters again to find out how many and where they are kept. Brenda also told us, that as of today, we have 13 single memberships and 17 family/farm memberships. Sixteen sponsorships had been paid. Maureen Wightman paid for the last two sponsorships today. Brenda reviewed the remainder of the report and a copy will be included in these minutes.

We have 2 new members with us today - Maureen Wightman and her sister, Amy Grospitch.....a BIG WELCOME to you both! Anita asked to pass around the listing of members with names, addresses, phone numbers and email addresses to update both our web site and her records.

We had no other committee reports. Anita gave 2 bills to Brenda for the 2013 Youth Representative sash and crown. Andy called for any nominations for our Youth Rep in addition to Lauren Smyth's application. None offered, so Andy asked Lauren to talk about herself before we vote. She said she just turned 18 recently and that her parents show Belgians, and she recently bought a Shire mare. Daisy May, who is a 4 year old. She loves the "feather breed" drafts and hopes to have her family get involved with the Clydesdales and Shires in the future. Since we have no other nominations, Andy called for the vote. Al Sidell made a motion to close the nominations and Brenda seconded and the motion passed. A vote was taken and Anita presented Lauren with her crown and sash. Al Sidell made a motion and it was seconded by Daryl Jones to give Lauren a small stipend to help with her travel expenses. Andy stated that in the past we had given our reps $100 toward their expenses. Vote was taken and the motion passed. President Andy asked if anyone would like to host our Fall Outing and, after a discussion, Al and Maria Sidell offered to host the outing at their new home. They will let us know at a later time of the date and time for this event. Since they had to leave early today, Brenda offered to take them any winnings of our Chinese Auction items. Our next General Membership Meeting will be August 2, 2013 at 9:00am at the Ohio State Fair Grounds and probably be in the meeting room on the Green Wall in the Horse Barn.

President Andy asked Brandon Knapp, our web master, to give us a report on our site. Brandon stated our site does have a counter on it and we have had almost 800 hits (visitors) since January. So people are looking at us. He asked for any changes, additions, subtractions or complaints to please let him know. He'll update any thing we want edited. He broke down his yearly bill, which he presents annually at the picnic meetings, and it came to this: $17.50 to renew the ORCSA name, $150.00 for his managing fee, $107.40 for website hosting for a total of $274.90. Mark Main made a motion and Norm Guiher seconded the motion to accept and pay Brandon's bill. Motion passed.

Next item discussed was "Equine Affaire". Unfortunately, during this year's event, Mary Myers father, who had been sick, passed away and Tim and Man" were not able to bring their 6 Horse Hitch of Clydesdales for the Breed Demo, but we managed to get through it with our group stepping up to the plate to "put on the show". Kat Weigand was our MC and explained to the audience the circumstances and pretty much then ran the demo for us and the audience understood and gave us a loud applause. With that said, Andy wanted to "thank" everyone who helped and appreciated the efforts it took. He asked if any one would over- see all the paper work and organize our club's participation for next year. Andy will inquire if Mary Myers wants to continue as our contact for Equine Affaire and if anyone wants to help out, it would be greatly appreciated. Maureen stated that she would like to oversee our participation for 2014. She then asked us to go around the room and introduce ourselves to her and her sister, Amy. We took about 10 minutes to tell them who we are and a little something about ourselves. Maureen said she met Emily Cullison and now has a Shire mare. Her sister, Amy, has Belgians and helps her with her mare.

Andy asked the members to consider running for our Secretary position, since Anita has stated that she will not seek or accept the nomination for re-election. Nominations for our 2014 Officers will be taken at the August 2, 2013 at the Ohio State Fair. Since we had no other business, Andy called for adjournment. Mark Main made the motion to adjourn the meeting and Dixie Golliday seconded the motion. Meeting adjourned at 2:50pm. We then moved onto the Chinese Auction!

Respectfully submitted

Anita